Main Functions
Debtors system
- Tax invoices, receipts and statements
- Batch invoices for farmers
- Age analysis
- Adds interest and administration fees on overdue accounts
- Debtors telephone list
- Bad debtor warning
- Detailed debtor information report
Clients
- Address labels
- Finds record by name or record number or reference number
- Notes on each client eg distance to farm
- Different client categories
- List best clients
- Combine duplicate clients
Patients
- Breed list
- Diagnosis list
- Lists patients by diagnosis
- Finds owner by patient name
- Transfers patients with their clinical records to new owners
- Phone back report
- Warning message eg BITES !!
- Combine duplicate patients
Clinical records
- Diagnosis database with reports and diagnoses
- Each clinical record is an endless page
- Macro functions for quick typing
- Links electronic images to clinical records
eg dental chart, photo, ECG
- Links documents to clinical records
eg e-mail, lab results, MS Word documents
- Certain procedures can generate
clinical records automatically
- Normal examination template
- Records weight, temperature, pulse
and respiration on each visit
Vaccination reminders
- Reminders generated automatically
- Sends a second or third reminder
- Do not send reminders to dead animals
- Prints reminder paper supplied by four different
pharmaceutical companies or ordinary white paper
- Spay/castration/check-up reminders
- Write your own reminder letter
- Humoristic reminder on plain white paper
Grooming
- Grooming instructions questionnaire
- Grooming record
- Grooming queue
- Grooming card
Queue
- Receptionist puts clients in waiting room in a queue
- Consultation
- Hospital
- Grooming
- Procedure
- Surgery
- Imaging
- Kennel
- Laboratory
- Pending
Hospital
- Patients are admitted to the hospital system
- Lists hospital patients by cage number
- Quick link to hospital cases
- Hospital list
- Hospital chart
Billing/Invoicing
Services
- Four different service rates
- SAVA small animals fees list already loaded
- Automatic processing linked to certain services
- Calculates service price per hour
Stock & Dispensing
- Stock control
- Four different stock prices with different mark-up rates
- Inventory
- Re-order list
- Drug labels
- Stock sales report
- Low stock warning
- Current stock prices already loaded
- Manufacturers
- Manufacturers sales report
- Five different stock locations
- Stock sales for the last six months
- Inventory per location
Standard procedures / Methods
- Create your own bill of materials
- Set up pre-defined treatments consisting of services
and stock items
- Use these methods to do a quick transaction or quotation
Categories
- Group related services and stock items
- Summarize group totals
- Analysis per group
- Niche sales report
Discount
- Discount on invoice total
- Settlement discount on outstanding balance
- Differentiated month-end settlement discount
- In-house medical aid scheme
Quotations
- Quickly prepares a quotation, save and print
- Converts a quotation to a transaction
Point of Sale
- Ultra fast over the counter sale
- Electronic cash drawer linked to payments
- Calculates change
- Barcodes on stock items
Cash register
- Export stock prices and bar codes to cash register
- Import cash register transactions
Barcode scanner
- Scans barcodes of stock items
Forms
- Laboratory request
- Euthanasia request
- Informed consent
- Client information topics
Statements
- Close item system with balance brought
forward
- Detailed or summarised statements
- Different messages for each account age group
- Prints on continuous forms, single sheets or designer forms
- Provides for debit order payment system
- Messages on statements
Accounting
Bank account
- Daily banking
- Keep an up to date bank balance
- Provides for post dated checques
- Linked to expenses
- Deals with different pay media eg cash, card
checques and direct deposits
- Petty cash account
Expenses
- Transactions for expenses eg salaries, petrol
- Payments
- Reports
Creditors
- Stock purchases and replenishing
- Linked with stock system
- Creditor balance
- Stock returned invoice
- Payments to creditors
- Creditor invoice summary
- Payments linked to bank account
Ledger
- Assets
- Liabilities
- Salaries
- Depreciation
Multiple Businesses
- Can have multiple businesses on the same system
- Separate reports for each business
Large Animal Practice
- Batch invoice processing
- Automatically charges 0% VAT on stock
for specified clients
- Incremental discount on specified items
- Summarised statements
- Four different markup rates on stock
- Custom made reminders for large animals
Equine Practice
- Allows for long patient names
- Provides for more than one owner to have
different shares in different horses
- Split invoices and statements according to shares
- Phone back list for owners of the same horse
- Microchip identification
- ID photo
- Batch transactions
- Do transactions by horse's name
Reports
A variety of reports are
available. Separate reports for each user or all users combined. First and last date can
be selected for each report.
- Age Analysis
- Transaction summary
- Transaction listing by account
- Stock and service sales
- Stock purchases and stock returned
- Practice summary
- VAT report
- Zero-rate VAT report
- Cash-up
- Skills levy
- Unemployment fund contribution
- Regional services council levy
- Income statement
- Cash flow statement
- Balance sheet
