Nickname and full name
Type
the name of the patient in the nickname field. Full names are usually used for horses with
long names. Breed
Click
on the BREED button to select the breed of the animal from a list. We
recommend that you always use this look-up facility and not just type in any breed
description. If the vet entered ‘Siamese X’ and the receptionist uses
‘Siamese Cross’, the program will interpret this as two different breeds.
Also see How to add a breed
Colour
Enter
the colour of the patient in this field. Do not leave this field open, as it comes in
handy if someone brings in a stray animal and you have to find the owner. The program can
search for the owner of an animal if you know the animal's name, breed, colour, sex, etc.
Also see How to
find the owner of a lost animal
Sex
Click
on the radio button to change the sex of the animal on the system.
Born on
Enter
the date of birth in this field. The format of the date should always be dd/mm/yyyy. If the specific date is not known, type in an
approximate date.
Weight
Enter in the weight of the animal in kilogram.
Age
If you do not know the date of birth you can enter in the age and then click in the
‘born on’ field. Microvet will calculate the date of birth for you.
Patient living
Untick
this box when the animal dies. Deceased animals will not receive vaccine reminders.
This field can be automatically updated if the patient is euthanazed, to prevent dead
animals from receiving vaccine reminders.
Also see How
to add a service item: Change health status
Registered
Tick this box if the animal is registered.
Sterilized
Tick
this box if the patient has been sterilized.
This field can be updated automatically if the patient comes in for a spay/castration.
Also see
How to add a service item: Change fertility status
Pet
health member
Tick
this box if the patient is a pet health benefit member.
Also see How to
set up a pet health benefit plan
Message
A
message that has been entered here will appear every time you select a patient to do a
transaction. This message can be something like ‘Allergic to penicillin’. It is
important to enter only
serious allergies or conditions in the message field, as it will appear each time an item
is selected in a transaction. It may get irritating if unimportant messages have been
entered here.
Recall type
This
is an additional type of reminder, e.g. you can use this reminder to send out letters to
all cats that receive monthly program injections or to all animals that need to be spayed
within six months or to send out birthday cards to animals. Enter the type of re-call you
want to send to this animal. This is simply a code you allocate to each different type of
re-call. When you do a mail merge, the program prompts you to supply the type of re-call.
If you fill in a re-call type there, the program will scan through the patient table, and
generate re-calls for each animal with that particular type of re-call. This field can be automatically
updated when the patient comes in for a consultation.
Also
see How to print mail merge letters for certain clients
Also see
How to add a service item: Update the re-call date and type
Recall date
Enter
the date on which you want a recall letter to be sent. This date can be updated
automatically when the patient comes in for a consultation, e.g. when you treat a patient
for Billiary and you use a method to create the invoice
Also
see How to print mail merge letters for certain clients
Also
see How to add a service item: Update the re-call date and type
Phone date
Enter
the date on which you want to make a follow-up phone call to the owner of a patient. Every
morning, you can print a phone back list report of all the clients that need follow-up
phone calls. This
field can be updated automatically when the patient comes for a consultation, e.g. when
you treat a patient for Billiary and you use a method to create the invoice, the phone
back date and message can be generated automatically.
Also see How
to add a method: Number of days to phone back
Also see Phone back list report
Phone reason
If
you want to phone a client a few days after a consultation, you enter a phone date and a
reason. This reason
can be updated automatically when the patient comes for a consultation.
Also see How to add a method:
Phone reason
Also see Phone back list report
Next vaccination
date
Type
the date on which the patient has to receive its next vaccination. This date can be automatically
updated when the patient comes for the vaccination.
Also
see How to add a service item: Update next vaccination date
Send vaccination
reminders
It
is important to remove the tick from all the patients who should NOT receive any
vaccination reminders.
You can specify the breed that, when selected, would automatically untick this box.
Also see How to add a breed
Scanner code
Type
the scanner code of the patient in this field.
You can use this
code to find the owner of a lost animal.
Also see How to
find the owner of a lost animal
Pet health member
Tick this box if
the patient is a pet health member.
Also see How to
set up a pet health benefit plan
Notes
Any
information about the patient can be typed in this space, e.g. deworming information or
what type of dog food the patient eats. You can use it as a master problem list. |
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