How to add a service item
Click on TARIFFS on the main
menu
Click on SERVICES
Click on ADD SERVICE
Description
The description field is used to record the English name or a description of the
service item.
Other language
Translate the name
or description in another language. Depending on the language preference of your clients,
these descriptions will print either in English or the 2nd language on the invoices and
statements.
Also see How to add a client
TAX rate
The default tax
rate will be displayed in the tax field.
Also see How to set up Microvet
defaults
Apply service
discount
Tick this box to
identify the services that qualify for month-end discount. With this function you can
identify which professional fees will qualify and which will be excluded from the
month-end discount, e.g. laboratory fees.
Also see How to use
the different discount options
Rate 1 / 2 / 3 / 4
There are four
rates to choose from. rate 1 is the default service rate. Use this as the normal rate. The
prices are TAX INCLUSIVE. You may use rate 2 as a 10% discount rate. You can change the
client information to a different rate, e.g. a pensioner can be set on service rate 2 and
receive a 10% discount on all services. The amount of discount will not be displayed on
the invoice or statement. There are alternative methods to give discount when you do a
transaction.
Also see How to use
the different discount options
Also see How to add a client
Cost to practice
Type the cost
amount to the practice in this field. This should only be done in cases where the
rendering of the service actually costs money, e.g. when you travel to the client's
premise.
Procedure time in
minutes
All
surgical procedures work on the general surgery price per hour, multiplied by the number
of minutes. You can use this quantity of Microvet to calculate the price, but it can be an
odd figure. If you operated for 35 minutes, you have to multiply the hourly price by 35
and divide by 60 (or multiply by 0,583). The default value for number of minutes for a
procedure is 0. If you leave this figure at 0, Microvet will use a quantity of 1
e.g. for a consultation. If this is a procedure that the SAVA rate at 35 minutes, enter
rate 1 as R810-00 and enter the time as 35 minutes. Microvet will prompt you to confirm
the time spent and calculate the quantity. (If the time spent is left at 0, the program
will not prompt for the number of minutes.)
Pet health
discount
This is the
percentage discount for pet health discount.
Also see How to
set up a pet health benefit plan
Status
This
is a way to identify transactions that you want to return to at a later stage to complete.
E.g. when you send a blood test away to a laboratory, you want to return to it at a later
stage to add the results. Set the status of the service to LAB RESULTS. When you use this
service in a transaction, it will change the status of the transaction to LAB RESULT and
you will be able to
return
to the transaction via edit pending transactions.
Also
see How to add a transaction: How to edit a pending transaction
Update next vaccination date
With this feature
you can identify a service item to update the next vaccination date of a patient, every
time this service item is selected during a transaction. Type the number of days to be
used for updating the next vaccination date of a patient. If the field is left open, the
vaccination date will remain unchanged. If you type the number 30 in this field, the
patient’s next vaccination date will be automatically updated as follows: The system
will take the current date of the PC and add 30 days to it and change the next vaccination
date of the current patient.
EXAMPLE
Add a few vaccination services with different dates
VACCINATION - PRIMARY Update next vaccination date with 30 days
VACCINATION - BOOSTER Update next vaccination date with 365 days
Use these in combination with stock items in methods. If you build a method that consists
of a vaccination service and the stock item of the vaccine, the next vaccination date will
be updated automatically and the stock item deducted from the stock when you use this
method.
Also see How to add a patient
Also see How to print vaccine
reminders
Also see How to add a method
WARNING
This feature can save plenty of time when used in a transaction, but it is possible to
make a mistake.
·
If you
perform this action on the wrong patient, the next vaccination date of the wrong patient
will be updated and will be incorrect. This is an irreversible action.
·
If you
delete the line in the transaction, the updated vaccination date will not change.
·
If you edit
the line and change the name of the patient, the updated vaccination date will not change
to the new patient name - you have to manually edit the first patient's information and
change the vaccination date.
TIP:
Practise this feature a few times. When you are in a transaction, click on the PATIENT
button and look at the next vaccination date of a particular patient. Add a vaccination
service to the transaction. Click on the PATIENT button again and see how the date has
changed. If you made a mistake, you can always change the date manually.
Update the re-call date and type
This is an
additional reminder system. Use this system to create your own reminders, e.g. Program
injection in six months time. You can automatically change these fields when selecting a
service item in a transaction. The same warning for the Update of the next vaccination
date, applies here.
Also see How to add a patient
Also see
How to print mail merge letters for certain clients
Change health status
With this feature
you can identify service items to change the health status of the current patient to
deceased. Select services like EUTHANASIA and DISPOSAL. If the box is ticked, it will
change the status of the patient to DECEASED, every time this service is selected during a
transaction. This will avoid the situation where you can send a vaccine reminder to a dog
that was euthanazed. The same warning for the Update of the next vaccination date applies
here.
Also see How to add a patient
Change fertility status
With this feature you can identify service items to change the fertility status
of the current patient to sterilized. Select services like SPAY and CASTRATION. If the box
is ticked, it will change the status of the patient to STERILIZED every time this service
is selected during a transaction.
The same warning for the
update of the next vaccination date applies here.
Also see How to add a patient
Category
Select a category from the list to which the particular service belongs, e.g.
HOSPITALISATION. When printing a category sales report all the service items allocated to
a category will be included.
Also see Category sales reports
Also see Service sales reports
Click on TARIFFS on the main
menu
Click on SERVICES
Click on EDIT SERVICE or DELETE SERVICE
Select the service
This
will increase all service prices by a percentage. A user access level of 4 is needed. Type
in the percentage that each rate of service prices should be increased with. There is an
option to round off the prices. Tick this box if you want the prices to be rounded to the
closest 10c, e.g. R58-70. If the box is unticked, the prices will be rounded to the first
two decimal places e.g. R58-65.
Also see How to add user passwords
Click on TARIFFS on
the main menu
Click on MARKUP OF SERVICE PRICES
Log on with a user access level of 4
Specify the mark up percentage for each rate