How to add user passwords
Two
groups of people should be added to Microvet as users: All employees and all vets working
in your practice.
All
employees using Microvet
A user name, password and access level must be allocated to a Microvet user. The
user name and password combination determines whether the person will be allowed to access
the program. If the wrong combination is used to try to log in, access to the program will
be denied. You must also allocate an access level, between one and four, to each user,
according to the duties expected from that user and as well as the position of the user in
your practice. The effect of some menu options in Microvet can be disastrous if they are
selected at the wrong time, for example the month-end procedure. You also would not want a
temporary employee to be able to delete transactions or patients.
All
the vets using Microvet
Each doctor, including locums, working in your practice, should be added as a user. If
the vet is not going to use the program, just give him/her an access level of zero. The
purpose of adding the vets as users is to enable you to compile reports on the work done
by each vet, thus also on the income generated by each vet. Whenever you do a transaction
in Microvet, you can change the name of the user by editing the line or by going to LOG IN
AGAIN. This means that you can select the vet the patient is seeing, so that you can later
compile reports on the amount of work done by each vet. We recommend the following user
levels:
Level 1 - Locums and temporary users
Level 2 - Staff, junior vets
Level 3 - Practice administrator, vets
Level 4 - Owner of the practice, partners
· Level
4: This
is the highest user level and ALL FUNCTIONS can be accessed. Only users with level
4 will be able to delete payments, add users, edit users, delete users, print accounting
reports, sales tax reports, practice summary and access defaults.
This level is for the owner of the practice.
· Level
3: This
level will be able to ADD, EDIT, DELETE (except payments and users), print a cash-up for
all months, service sales for previous months and stock sales for previous months.
This level is for vets and practice managers.
· Level
2: This
level will be able to ADD, EDIT (except users, stock and creditor transactions), print a
cash-up for the current month, service sales for the current month, stock sales for the
current month, access local setup and re-index.
This level is for reception staff.
· Level
1:
This level can only ADD.
This level is for temporary staff.
Click
on SYSTEM on the main menu
Click on USERS
Click on ADD USER
Log in with a user level of 4
e.g. Name: DEMO
Password: DEMO
Name
A user name of up to ten letters can be entered. No numbers, spaces or punctuation marks
are allowed.
Password
A
password of up to ten letters can be entered. No numbers, spaces or punctuation marks are
allowed.
Practice
Enter the practice name or number in this field. This field is optional.
Access
Microvet
has four different access levels. The access level can be entered by typing a number,
ranging from 1 to 4 into the field. The access level of a user determines what that user
can do in Microvet. You should allocate an access level to each user, according to the
duties expected from that user, as well as the position of the users in your practice.
There must be at least one user with level 4 access.
Location
Select
the location for the user. It is not necessary to select the location if you do not use
different stock locations.
Also see How to
work with different stock locations
Click
on SYSTEM on the main menu
Click on USERS
Click on EDIT USER or DELETE USER
Log in with a user level of 4
e.g. Name: DEMO
Password: DEMO
Select the user
You
can change from one user to a different user, while still in Microvet. All the
transactions made after the change has been applied will register in the new user's name.
Click
on FILE on the main menu
Click on LOG IN AGAIN
Type in the new user name and password
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on the toolbar