How to set up your local setup

The local setup specifies the options that affect only your computer. In other words what you specify on one computer will not apply for other computers on the network. In the local setup you tell Microvet, for example, where the printers and data files are located. 

Click on FILE on the main menu of Microvet
Click in LOCAL SETUP
Only users with level 4 access will be able to enter the local setup
Also see How to add user passwords

Image directory
This is the directory where all your images are stored. This field tells Microvet where the images are located. The field must be in the format DRIVE:\DIRECTORY \SUB DIRECTORY\ e.g. C:\MFW5\IMG\ for a single-user system or F:\MFW5\IMG\ for a network workstation, where F: is the network drive.
Also see How to add clinical records: How to set up Microvet to link images to clinical records

Database directory
Once the system is set up, DO NOT CHANGE THIS FIELD. This field tells Microvet where the data files are located. If this field is set incorrectly, the application will not be able to open. This field must be in the format DRIVE:\DIRECTORY\ e.g. C:\MFW5\ for a single-user system or F:\MFW5\ for a network workstation, where F: is the network drive.

Word processor path
Use this field to enter the path of the word processor that you use. There is a limit of eight characters per file name and spaces are not allowed. E.g. my word processor is MS Word and it was installed as part of Microsoft Office. The long file name path is as follows:
C:\Program Files\Microsoft Office\Office\Winword.exe
To use this in Microvet, you have to use the eight characters in an abreviated format:
C:\Progra~1\Micros~1\Office\Winword.exe
Also see How to add clinical records: How to setup Microvet to link documents to clinical records

Printer destinations
These fields tell Microvet where to send the printed output. These destinations can be the computer screen (SCREEN), printer (LPT1 or LPT2), a network printer (eg \\SERVER\PRINTER), or a text file (e.g. STATE.TXT). If you want to print to a file, the name of that file must include a full stop and an extension e.g. TEST.TXT. Please refer to your hardware supplier if you are in any doubt about printer ports. Remember Microvet always prints to the default printer.
Also see How to set up your printers

Statement messages
These fields specify which messages should print on statements and invoices, according to the account age. Select the message by clicking on the corresponding MESSAGE button.
Also see How to add messages to print on invoices and statements

Auto labels
To automatically print a label when you select a stock item in a transaction, tick the box.
Also see How to add a stock item
Also see How to add a transaction: How to print a stock label while in a transaction

Edit labels
Tick this box if you want to edit each stock label, before it prints.
Also see How to add a stock item
Also see How to add a transaction: How to print a stock label while in a transaction

Low stock level warning
When adding the stock item to a transaction, tick the box if you want to be warned when stock levels are below the re-order level,
Also see How to add a stock item

Vaccine reminders on statements
You have the option to print the names of the patients with their next vaccination date at the bottom of each invoice or statement. To print these reminders, tick the box.
Also see How to add a patient

Prompt for the quantity when adding a method to a transaction
When you add a stock item to a transaction, you will be prompted to enter the quantity that you are using. It may however be time consuming to enter the quantities if you use methods containing many items. You can switch this feature on and off by ticking and unticking the box.
Also see How to add a method

Default town and postal code
If you enter these fields the town and postal code will automatically be added when you add a new client. You can always change it for individual clients.
Also see How to add a client

Default image
Enter the name that you want to use as your image template. The file name should always end with an extension e.g. DOG.BMP.
Also see How to add clinical records: How setup Microvet to link images to clinical records

Default document
Enter the name that you want to use as your document template. The file name should always end with an extension e.g. PRACTICE.DOC.
Also see How to add clinical records: How setup Microvet to link documents to clinical records

How to enter the practice details

Click on the PRACTICE button on the local setup window

Practice details
Enter in your practice details. The practice name, physical address, telephone number and TAX number will be printed on invoices and statements.

Include non-recoverables in reports
Line items in a transaction can be marked as non-recoverable. The program can be set up that these lines are not included in your financial reports. This box should be ticked to include these lines, even if they are marked as non-recoverable. To use this feature in order to evade tax, is a criminal offence.
Also see How to add a transaction: Information applicable to all line items
Also see How to add a client

Cash drawer serial port number
If you are using a cash drawer, use this field to enter the port number. The cash drawer function is not part of Microvet's initial features and can be purchased from BdS as well as the cash drawer.

How to select the paper type for invoices and statements

Click on the PAPER button on the local setup window

Type of paper
Select the appropriate radio button to specify the default paper type. When you use a desk jet colour printer you can tick the colour printer box. The outstanding amount will be printed in red.
If you print on plain A4 paper with a desk jet/laser jet printer,  use the paper option: ‘Plain A4 - Windows 95/98’. Following the spacing is incorrect, use the option: ‘Plain A4 - Windows NT’.
Also see How to set up your printers